Your Books, Your Way: Complete Control Over Your Accounting Setup 🎨
Transform how your paint or hardware business connects to QuickBooks with our biggest accounting update yet.
What is new with Rundoo?
We just launched three game-changing features that give you complete control over your accounting setup. You can now create your own chart of accounts, map every Rundoo activity to the right account, and export to QuickBooks yourself. No more waiting for support help!
What does this mean?
Your store's books will finally match how your business actually works. Before, you were stuck with our basic chart of accounts. Now you can set up accounts exactly like your bookkeeper or CPA wants them.
If you run a paint store with separate accounts for Paint and Sundry departments, you can create all of those. If you're a hardware store that tracks fasteners separately from power tools, you can do that too. Your exports will be cleaner and your bookkeeper will be happier.
Why is this important?
Every paint and hardware store runs differently. Some paint stores track sales by department - Paint versus Sundry items like brushes and rollers. Hardware stores might separate electrical supplies from plumbing supplies. Some need detailed expense accounts for different suppliers.
Our old system forced everyone into the same box. Now your Rundoo setup matches your real business structure. This means fewer export errors, less cleanup work, and bookkeeping that actually makes sense.
What does this look like?
Step 1: Build Your Chart of Accounts 📊 Head to Admin → Chart of Accounts. Here you create accounts that match your QuickBooks exactly. Paint stores can set up accounts like "Paint Sales - Interior" or "Sundry Sales - Brushes." Hardware stores might create "Fasteners - Screws & Bolts" or "Power Tools - Drills."
Pick your account numbers, names, and types (Asset, Income, Equity, Liability, Expense). You'll probably only need to do this once. But you can always update it as your business grows.
Step 2: Map Your Activities 🗺️ Jump to the Mapping tab. This is where the magic happens. When someone buys paint at your store, you decide if that goes to "Paint Sales - Premium" or just "Paint Sales." When a customer grabs rollers and brushes, you map that to "Sundry Sales."
Hardware stores can map drill bit sales to "Hardware Sales - Fasteners" or "Tool Sales." You control every single mapping.
Step 3: Set Up QuickBooks Integration ⚙️ Go to Admin → QuickBooks tab. Tell us if you use QuickBooks Online or Desktop (this matters a lot!). Choose if you want daily automatic exports or prefer manual control.
Set your receivables customer and sales tax vendor. If you use classes to track locations or departments, select that here. You can always change these settings later in the Settings tab.
Step 4: Watch Your Exports Work 🚀 Your journal entries now appear in the Journal Entries tab. Click any row to see the details. For QuickBooks Online users, entries send automatically. QuickBooks Desktop users get IIF files to download daily.
You can also generate manual journal entries anytime. This is perfect for month-end rushes or fixing mistakes.
Generate Manual Entries When You Need Them 🔄 Hit Generate, pick Sales or Purchase journal, choose your date range, and you're done. Your journal is ready. Sales journals track all your paint, sundry, or hardware sales. Purchase journals handle all your vouchered orders from suppliers. Everything stays organized and clean.
Coming Soon: We're adding notifications when your exports run and the ability to export specific orders directly from the Orders section.
Need Help? Check out our detailed Rundocs for step-by-step guides on setting up your chart of accounts, mapping activities, and troubleshooting QuickBooks exports.
Your accounting setup should work for your business, not against it. These updates put you in the driver's seat. 🎯
Questions about setting up your chart of accounts? Hit reply - we're here to help!